Sharing is caring. And profitable, when it comes to knowledge. According to International Data Corp (IDC), Fortune 500 companies lose at least $31.5 billion a year by failing to share knowledge…
Clearly, key to an organization’s success is its collective ability to exchange information, expertise, experiences, and insights among its employees. This is otherwise known as knowledge sharing.
Research has found that knowledge sharing is extremely beneficial for an organization as it contributes to more creativity, collaboration, and innovation leading to more profitable outcomes. These benefits aren’t hard to understand. So why do many companies still struggle to achieve the kind of knowledge-sharing culture that capitalizes on them?
In Coveo’s 2024 Employee Experience Industry Report, more than a third (34%) of employees said not having the right tools makes them feel frustrated/burnt out, followed by 30% feeling less confident in their work quality. While outcomes like these are likely due, in part, to poor knowledge management practices and clunky technology, there’s an unfortunate reality that also contributes to this organizational challenge: knowledge hoarding.
What Is Knowledge Hoarding?
The term might sound fake, but it’s a real problem. Knowledge hoarding is when individuals or groups within an organization intentionally withhold valuable knowledge rather than share it with others. It’s a conscious decision to limit the accessibility and dissemination of knowledge. But why do people do it?
There are several reasons – and many organizations are facing this problem without even realizing it. Unfortunately, it can have a negative impact on overall company performance and financial consequences, so it’s important to understand the motivations behind the behavior and the signs that it’s happening in your organization.
Why Do Employees Hoard Knowledge?
Some main reasons for knowledge hoarding include personal motivation like the fear of competition or an attempt to keep control or to ensure job security. It could also be for one’s own gain – like receiving praise or bonuses related to their knowledge or performance.
Some also simply may not have bought into the idea of a knowledge-sharing culture. They may not understand the benefits of said culture, leaving them to settle for the easier route of hoarding information instead of being a team player.
Why Is Knowledge Hoarding So Bad?
From their initial onboarding to overall success in their role, knowledge hoarding can have a significant impact on an employee’s experience and performance. For example, when someone onboards at an organization, they look to their team members to share knowledge about company culture and norms. They look to their managers for proper training and access to the information they need to succeed at their jobs. Without intentional and optimal knowledge sharing practices, and a buy-in from everyone on the team to be a knowledge sharer, a new employee may be set up to struggle from the start.
For employees, teams, and organizations to be successful, having a culture of knowledge sharing is absolutely essential. Knowledge sharing is the fuel for collaboration. When individuals hoard knowledge, the impact is wider than most realize.
The customer experience can also greatly suffer from knowledge hoarding if critical knowledge is unavailable. For example, if a customer support employee possesses certain knowledge or expertise and fails to share it with others, the customer experience will be, at best, inconsistent from customer to customer. And at worst, a poor experience where customers’ needs go unmet.
The effects of knowledge hoarding will always make their way to the customer, which negatively affects their perception and interaction with the organization. On the other hand, knowledge sharing breeds team collaboration, which, according to the Institute for Collaborative Working (IWC), results in a 41% increase in customer satisfaction.
For the sake of your employees and your customers, it’s vital to determine whether or not your organization suffers from knowledge hoarding, and work to stop it from happening.
What Is The Difference Between Knowledge Hoarding And Knowledge Hiding?
A similar term to knowledge hoarding is knowledge hiding — which also has to do with withholding information.
The key difference between the two is whether or not the information was requested by someone. According to the Online Journal of Applied Knowledge Management, knowledge hiding “is an attempt by an individual to retain or hide knowledge that has been requested by someone else” while a knowledge hoarder is “an individual who deliberately and strategically conceals knowledge.”
Knowledge hiding, hoarding, collection, and donation framework (source: Silva de Garcia, Oliveira, & Brohman, 2020).
Both are deliberate, but knowledge hiding involves hiding requested information rather than concealing knowledge in general. While knowledge hiding is a problem within organizations, knowledge hoarding has a broader impact than just one individual keeping information from another. It keeps critical information from individuals, teams, and sometimes the organization as a whole, stunting collaboration and innovation across the company.
9 Signs Your Organization Has a Knowledge Hoarding Problem
To identify whether or not your organization has a problem with knowledge hoarding, we’ve outlined some key indicators associated with this common organizational behavior.
Sign 1: Lack of documentation
Standard operating procedures, critical knowledge, processes, or best practices are not documented (or not well documented) and aren’t stored in a centralized, accessible system. Important information is known to only a few individuals who don’t openly share it, making it difficult for others to access and benefit from it.
Sign 2: Limited cross-departmental collaboration
There is a lack of collaboration and knowledge sharing between different departments or teams. Individuals and teams tend to work alone creating knowledge silos. They rarely seek or provide assistance beyond their immediate departmental responsibilities and projects.
Sign 3: High employee turnover
75% of companies say preserving knowledge when an employee leaves the company is important to them, but only 9% feel prepared to make it happen.
If employees frequently leave the organization, taking valuable knowledge and skills with them, it may indicate a lack of knowledge sharing and poor knowledge transfer processes. When offboarding isn’t done correctly, or when there are multiple employees leaving at once, the knowledge transfer process can get neglected.
And when experienced employees leave and don’t bother to share important knowledge or expertise, it all goes with them, and this can seriously hinder organizational continuity and growth.
Sign 4: Ineffective onboarding or training programs
New employees struggle to access relevant knowledge and resources necessary for their roles and take longer to get the hang of their responsibilities. The onboarding or training programs may lack comprehensive knowledge sharing processes, leaving new hires uninformed, ill-equipped, or dependent on a limited set of individuals or resources for guidance.
Sign 5: Slow execution of projects or initiatives
Some colleagues withhold crucial information, insights, or resources during projects, creating bottlenecks and hindering progress on the rollout of initiatives or completion of projects. This behavior may stem from a desire to maintain control, gain a competitive advantage, or stand out among others working on the project.
Sign 6: Knowledge gaps and repeated mistakes
When mistakes or issues arise repeatedly, it may indicate a lack of knowledge sharing and learning from past experiences. If the same problems occur because employees are not sharing or learning from each other’s knowledge, it highlights a knowledge hoarding problem.
Whether it’s for fear of owning one’s mistakes, or an attempt to keep a good reputation, hoarding knowledge about how to avoid mistakes creates more opportunities for others to make them.
Sign 7: Lack of cross-training or skill development
Opportunities for cross-training or skill development within the organization are limited or nonexistent. Employees are not encouraged or provided with resources to learn from each other or expand their skill sets to grow within the company.
This can lead to stagnant employees with little to no upward mobility and heavy reliance on a few individuals.
Sign 8: Little collaboration and innovation
If the organization lacks a culture of collaboration and innovation, it’s a big indicator of knowledge hoarding behavior. Knowledge sharing is a key component of dynamic collaboration between employees and teams and helps spark innovative ideas.
If employees do not actively contribute their ideas or share knowledge to drive improvements or explore new opportunities, it’s likely that knowledge hoarding is the culprit.
Sign 9: Customer complaints or negative feedback
As we’ve discussed, the effects of knowledge hoarding always make their way to the customer. Customers may express frustration or dissatisfaction due to inconsistent or inaccurate information provided by employees.
And, if customers frequently encounter issues that could be resolved through better knowledge sharing, but fail to be quickly and effectively taken care of, it may be a sign of a larger knowledge hoarding problem.
How Do You Stop Knowledge Hoarding?
If knowledge hoarding is negatively affecting your organization, you’re likely desperate to put an end to it. But how? To stop knowledge hoarding, you not only need an effective knowledge management system, but you also have to build a knowledge sharing culture.
An effective knowledge management system requires four things: people, process, technology, and company culture. The people hold the knowledge; the process is how they share it; the technology supports the sharing and accessing of the knowledge, and the culture encourages people to share it.
Today, AI-supported technology can greatly improve the effectiveness of your knowledge management system. It can help pull information from multiple platforms or data hubs to provide a more accessible, more relevant knowledge sharing experience.
Even if you have the right technology, process, and people, you won’t get far without a culture of knowledge sharing. Creating this kind of culture requires intentionality that looks like:
- Leaders setting an example of knowledge sharing and clearly communicating the expectations around it
- Investment in the right kind of tools, like AI-powered enterprise search
- A commitment to the continual development of the knowledge management process
- Fostering a more collaborative environment with opportunities for employees from different departments or teams to collaborate on projects or initiatives
Overall, knowledge hoarding is the enemy of a knowledge sharing culture. But effective knowledge management will push your business into the future. If you’ve identified a knowledge hoarding problem within your organization, it’s time to work toward a more collaborative culture. Supported by the right people, processes, and technology.
Dig Deeper
Learn more about preventing knowledge hoarding and creating innovative and collaborative teams through effective knowledge sharing.